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Creating an ergonomic workstation for employee health and wellbeing

Your Guide to Creating Ergonomic and Comfortable Workstations

In the modern workplace, the health and well-being of employees are critical factors influencing productivity and job satisfaction. One key aspect that plays a significant role in employee wellbeing, comfort, and performance is the design of their workstations. 

In this business guide, we’ll explore the importance of creating ergonomic and comfortable workstations, providing practical tips for employers to enhance the overall work environment.

Understanding the Importance of Ergonomics

Ergonomics is the science of designing the workplace to fit the capabilities and limitations of the human body. An ergonomic workstation is tailored to the individual needs of employees, promoting comfort, reducing fatigue, and preventing musculoskeletal issues. By prioritising ergonomics, businesses can improve employee well-being, productivity, and job satisfaction, at the same time as reducing any risks or injuries associated a poor workstation setup.

Invest in Adjustable Furniture

One size does not fit all when it comes to office furniture. Provide employees with adjustable desks and chairs to accommodate different body types and preferences. Height-adjustable desks enable workers to switch between sitting and standing positions, reducing the negative effects of prolonged sitting and promoting better circulation.

Choose Ergonomic Chairs Wisely

Selecting the right chairs is crucial for creating a comfortable and healthy workstation. Consider chairs with adjustable features, including height, armrests, lumbar support, and tilt. Encourage employees to personalise their chairs to suit their preferences, promoting better posture and reducing the risk of discomfort and pain.

Optimise Workstation Layouts

Consider the layout of workstations to maximise efficiency and comfort. Ensure that employees have sufficient space to move and organise their tools effectively. Position monitors at eye level to reduce strain on the neck, and arrange keyboards and mice to promote a natural and relaxed posture.

Provide Proper Lighting

Good lighting is essential for employee well-being and productivity. Natural light is ideal, but when that’s not possible, invest in adjustable artificial lighting. Ensure that workspaces are well-lit without causing glare on computer screens. Encourage employees to take short breaks and step into well-lit areas to reduce eye strain.

Encourage Breaks and Movement

Promote a culture of regular breaks and movement within the office. Encourage employees to stretch, take short walks, and change positions throughout the day. This not only improves physical health but also enhances mental focus and creativity.

Offer Ergonomic Accessories

Consider providing ergonomic accessories such as ergonomic keyboards, mice, and monitor stands to complement employees’ workstations. These accessories can contribute to a more comfortable and efficient work experience, reducing the risk of repetitive strain injuries.

Conduct Training and Awareness Programs

Educate employees about the importance of ergonomics and proper workstation setup. Offer training programs or workshops on ergonomics to raise awareness and provide practical tips for maintaining a healthy and comfortable workspace.


Investing in ergonomic and comfortable workstations is a strategic move that pays off in terms of employee satisfaction, productivity, risk management and overall business success. By prioritising the well-being of your workforce through thoughtful workstation design, businesses can create a positive and thriving work environment that fosters success and longevity. 

WorkSafe Resources

Below we have included some links to additional resources from WorkSafe WA to help you set up optimal workstations.

How to set up your workstation: a brief visual guide

WorkSafe Ergonomic Workstation
Setting up a workstartion, a visual guide from WorkSafe WA

A comprehensive guide to setting up ergonomic workstations

Questions? Contact Us

QSM Group is always here to help with optimising your workplace’s health and safety. Feel free to contact us with any questions or concerns you have.

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